JOIN OUR LEADERSHIP TEAM

Interested in being involved with AREAA Greater Tampa Bay? AREAA Greater Tampa Bay is seeking volunteers to join our board for 2020. Take this opportunity to be a part of the largest Asian American trade association in the US.

  • Uphold AREAA’s Mission Statement and Bylaws (available upon request)
  • Be a current member in good standing with AREAA for a minimum of 1 year prior to election, and must have previously served as director for 1 year
  • Memorize constantly used procedures
  • Be able to conduct meetings, voting, points of order, appeals, and parliamentary
  • Be actively involved in the affairs of AREAA by attending Board Meeting, General Monthly Meetings, Annual Installation Banquet, Christmas Party, Event Planning meetings, National Convention, and any other meetings that require
  • Take an active role in any Chapter project(s).
  • Provide leadership to the Association and serve as a role model to other members, as well as to the real estate industry and community at
  • Cooperate with other members of the Board and share any knowledge that will be of benefit to the Association.
  • Disclose any present and/or potential conflict of interest to the Board of Directors, and withdraw from participation in any association activity or decision in which a conflict of interest
  • In the event, a director is unable to perform to the best of his/her ability to the Association, be able to resign from the Board. Written resignation notice must be submitted to the Board of Directors
  • Agree to abide by the Association Ethics and Guidelines as the Association may adopt.
  • Attend all meetings on time. Notify the Chapter Secretary that you are unable to attend due to conflict(s).
  • President shall attend two National board meetings
  • Travel is required

The Role of Vice President/President-Elect

  • The role of the Vice President is similar as to that of the President. If for any reason, the President is unable to perform his or her duty, the Vice President must step in to take over the position of the President for the remaining of the
  • The Vice President is to work alongside the President and remind the President of all upcoming events and to work with and remind the President on what he/she needs to say, who he/she needs to thank, etc.
  • If the President is unable to attend any of the four events that are available for reimbursement by the Chapter, the Vice President is encouraged to step in and attend these events on behalf of the President with the same approved expenses
  • The Vice President is to be active in attending other local events to promote and represent AREAA Greater Tampa Bay Chapter whenever the President is unable to
  • Must be an active member
  • Send out the “CALL” or notice of Meetings. (time, date, and location)
  • Prepare memorandum order of business that lists each item that is scheduled to come up, in proper order for the Presiding Officer(s)
  • At meetings, prepare the official membership roll, a list of existing committees and their members, bylaws, special rules of order, standing rules, and recent minutes
  • If both the President and Vice-President are absent, secretary is to call the meeting to order and conduct the meeting as a temporary officer.
  • Read minutes, Correspondence, and Resolutions to meetings.
  • Record Motions. Record the exact wording of motions.
  • Assist with Voting.
  • Prepare Draft Minutes.
  • Send out correction and approval of minutes
  • Responsibility to conduct the group official correspondence, including officially notifying officers and committee members.
  • Participate in executive meeting when either President or VP calls for one.
  • Robert’s Rules of order. https://robertsrules.org
  • Must be an active member.
  • As treasurer you are to be entrusted with the custody of the organization’s funds, which is spent only with board approval.
  • Responsibility to bill and collect dues from members.
  • Responsibility to invoice and collect funds from sponsors, and vendors.
  • Provide “Treasurer’s Report,” of the cash balance on hand.
  • Annually, submit a full financial report, dated as of December 31 or Chapters fiscal year.
  • CPA (Chapter member or outside) to provide audit, examination and verification of the treasurer’s accounts and financial statements.
  • CPA (Chapter member or outside) to examine the financial accounts and certify whether the treasurer’s report is correct.
  • File taxes with IRS. https://www.irs.gov/charities-non-profits/annual-electronic-filing-requirement-for-small-exempt-organizations-form-990-n-e-postcard
  • Submit tax filing to AREAA National.
  • Participate in executive meeting when either President or VP calls for one.
  • Must be an active member.
  • Compose and schedule an annual list of event that reflects the goals and mission of the Chapter and meets the needs of its members.
  • Identify 5-6 (or however many that are needed) committee members to lead and/or assist in event preparation.
  • Coordinate with Event co-chair/committee on the budget. Collect budget from co-chair/committee and submit a budget to Treasurer for all events by the beginning of the year.
  • Identifies event leads for each event. Event leads take the lead on coordinating his/her assigned event and communicate with Event Chair
  • Event Chair is the person who reports and communicates with the BOD regarding the progress of upcoming event
  • Meet and/or communicate with event leads and/or his/her community (outside of the BOD) to get updates on the upcoming events.
  • Must be an active member.
  • Compose and schedule an annual list of events that reflects the goals and mission of the Chapter and meets the needs of its members.
  • Identify 5-6 (or however many that are needed) committee members to lead and/or assist in event preparation.
  • Coordinate with Event co-chair/committee on the budget. Collect budget from co-chair/committee and submit a budget to Treasurer for all events by the beginning of the year.
  • Identifies event leads for each event. Event leads take the lead on coordinating his/her assigned event and communicate with Event Chair
  • Event Chair is the person who reports and communicates with the BOD regarding the progress of upcoming event
  • Meet and/or communicate with event leads and/or his/her community (outside of the BOD) to get updates on the upcoming events.
  • Must be an active member.
  • Be in the know of local district issues/events. Report this in BOD meetings.
  • Overall: provide insight to the following chairs with their respective events:
    • Events Chair on local regional planning
    • Policy Chair on local issues, bring awareness
    • Community Outreach chair on local community outreach events
  • To recruit new members
  • To retain existing members
  • To promote and achieve awareness of membership benefits.
  • Onsite check-in and registration at each of events.
  • To support networking of AREAA members with similar talents and interests.
  • To establish membership committee to assist with duties.
  • Be familiar with the National membership policies, procedures, and resources of AREAA.
  • Create and maintain membership database.
  • Communicate with the GTB members using newsletters, website, e-mail, or other resources to highlight membership benefits.
  • Develop membership relations to support recruitment and retention of members.
  • Disseminate information (i.e. event flyers, membership expiration) to membership.
  • Inform president of new members and recognize new members at meetings.
  • Must be an active member.
  • Promote events at local marketing meetings
  • Promote the vision, mission and goals of the Chapter; oversees Marketing committee
  • Create event flyers using flyer template for disbursement
  • Delegate the following mediums for marketing outreach to Marketing Committee: MailChimp, Facebook Event Page, National Website, Video, Instagram
  • Oversees all marketing platforms
  • Update events and/or news on Local Chapter page of National Website
  • Works with membership to email information and updates to membership
  • Coordinate with Event Chair/Lead on developing flyers for each event
  • Marketing may include but not limited to Facebook ads, Mailchimp, Direct Mail, Print, Instagram.
  • Maintains responsibility for chapter assets including projector, amplified sound.
  • Must be an active member
  • Each event promotion must include:
    Flyer
    Facebook Event
    Facebook Ad
    AREAA Registation (notify National office)
  • Work with President/Vice President to prepare annual sponsorship package to present to annual sponsors.
  • Remind Treasurer to invoice and collect sponsorship funds.
  • Advise Membership Chair to collect names for sponsored members.
  • Seek event sponsorship from affiliates.
  • Must be an active member.
  • Maintain communication with local association of Realtors Government Affairs Directors
  • Coordinate AREAA National Policy Day for GTB Chapter.
  • Maintain communication with local elected officials
  • Educate members of pros/cons of current local policies that may affect home ownership opportunities and property rights.
  • Must be an active member
  • Provide leadership to the Chapter and serve as a role model to other members
  • Cooperate with other members of the Board and share any knowledge that will be of benefit to the Chapter.
  • Participate with all National AREAA Commercial meetings/calls
  • Work with Events Chair on planning at least two commercial events
  • Participate with National AREAA Mortgage Council
  • Provide industry updates to Board of Directors
  • Participate with National AREAA Mortgage Council meetings/calls
  • Provide updates to Board of Directors
  • Plan one theEdge event
  • Participate in all National AREAA Community Outreach calls/meetings
  • Work with Events Chair on planning an ABC Day and two other Community Outreach events
  • Outreach to AAPI real estate professionals we currently do not serve
  • Outreach to other AAPI organizations
  • Provide awareness on other AAPI organization events to Board of Directors